Job: District Clerk (Elected position in 2020)

Title District Clerk (Elected position in 2020)
Location Somervell County
Job Information

APPLICATION DEADLINE: 9/25/2019

APPLICATIONS: Applications are available at http://www.somervell.co/jobshr/application-process/ or may be obtained in person at the Somervell County Human Resource Department located at 101 NE Barnard Street, Glen Rose, TX 76043, or you may call 254-897-3750.  Applications must be delivered to the physical address listed above, emailed to hr@co.somervell.tx.us, faxed to 254-897-2271, or mailed to PO Box 330, Glen Rose, TX 76043.  Mailed applications must be postmarked no later than 9/23/2019.  Office hours are 8:00 – 4:00 Monday thru Friday.

Qualifications:

  1. U.S. Citizen
  2. A Texas Resident for at least 12 months.
  3. Lived in the County for at least 6 months.
  4. Must be registered to vote in the area where elected from.
  5. Be at least 18 years of age.
  6. 4 Year term.

 

Duties of the Office of District Clerk:

  1. Custodian of the Record

The District Clerk receives for filing and processing all documents in a court case.  The District Clerk maintains the Official court records and must:

  1. Mark the exact date and time of receipt
  2. Issue papers during the life of a case and for many years after a case is final. For example: subpoenas, notices, citations, abstracts, writs, temporary restraining orders, (warrants), etc.
  3. Compile the court minutes.
  4. Prepare transcripts of proceedings for appeals and writs of Habeas Corpus
  5. Records Management

Most District Court records are public information.  The District Clerk is responsible for managing records so that they are:

  1. Easily retrieved for public information
  2. Preserved for permanent storage in archives
  3. Disposed of according to law
  4. Financial Officer

The District Clerk is charged with the responsibility of collecting and disbursing court costs, fines and other fees that benefit numerous agencies at the state and local level in addition to:

  1. Child support payments
  2. Money placed in the court registry fund that is in dispute
  3. Money invested on behalf of minor children for safekeeping until age 18
  4. Preparation of the operating budget for the office
  5. Vital Statistics

The District Clerk is responsible for gathering data and reporting to serve state and local agencies.  A few are:

  1. County Auditor
  2. County Treasurer
  3. Voter Registrar
  4. Bureau of Vital Statistics
  5. Department of Public Safety
  6. Attorney General
  7. State Treasurer
  8. State Board of Medical Examiners
  9. State Library
  10. Comptroller of Public Accounts
  11. Office of Court Administration
  12. The District Clerk is the officer of the Court in charge of the jury selection process to:
  13. Determine the number of potential jurors required to begin a trial
  14. Send summons to jurors
  15. Process jurors on trial day
  16. Assign jurors to panels
  17. Pay jurors for service
  18. Act as liaison between the jurors, courts, and employers
  19. Personnel/Office Management

The District Clerk is responsible for employing deputy clerks to assist with all of the duties described above. Personnel and office management includes:

  1. Hiring
  2. Office policies and procedures
  3. Scheduling office hours and holidays
  4. Compliance with all federal labor and employment laws
  5. Projecting the equipment, space and storage needs for the office
  6. Public assistance with information about the court system and other government agencies
  7. Continuing Education

Within one year of the day on which a person first takes office as District Clerk, he or she must successfully complete hours of instruction in performance of the duties of the office. Subsequently, a District Clerk must successfully complete 20 hours of continuing education courses in the performance of the duties of the office each year.

The new clerk, their deputies and employees must be bonded and insured against liabilities incurred through errors and omissions and loss from burglary, theft, robbery, counterfeit currency or destruction.